Posts tagged ‘Continuum’

Exciting Happenings

There’s a lot going on in our office! We hired a new webmaster who starts next week, I think. I was able to serve on the selection committee which was a new and fun experience for me. I really liked his professionalism and he seems quite skilled. Looking forward to passing off some of our web stuff to him now that we’ll have someone who can do that full-time instead of two people doing different things. They were both very good, just over-worked. Now we can just work him into the ground! Just kidding of course.

Our office also recently received some results from Mindpower, a marketing company out of Atlanta. They came up with some great stuff for us to use in marketing Franklin. It’s all top-secret right now, but once it’s out, watch out!

We’ve been really rocking and rolling with Continuum too. I’ve been looking at all our workflows, making some training videos, documenting my processes, etc.  In my role as an admissions counselor, I’ve also stayed quite busy.  In admissions everyone works really hard and once you make your class you can start planning for next year. At the same time we start thinking about next year and planning for that. Also we have evaluations. Whew! That’s a lot all at once!

I’ve been working on getting some content for our admitted student community but we don’t seem to have as many students this year as we had last year. Most activity has been on the Admitted Student Group on Facebook. I really think our population of students uses Facebook a lot more. With the Ning changes (that probably won’t affect us that much) it’s caused me to think about whether or not we should continue. I’ll probably spend some time this summer looking at Ning and other ways we reach out to students and trying to determine what is best for us and make appropriate recommendation. This new marketing stuff will be helpful too. I think we’ll really be able to use it to capitalize on some opportunities that we haven’t really utilized in the past.

All for now I suppose. On today’s agenda: Upload student data, review comm sequence, set up a new email workflow.

All in all, busy April, and probably a busy May, too! Oh, and the 500 is right around the corner!

April 20, 2010 at 9:43 am Leave a comment

One year ago

I have been doing some thinking about what I was doing, one year ago. After looking over my blog posts, I remember that time well. We were playing the waiting game with Continuum and trying to gear up for our new database. A year later we still have glitches from time to time, but for the most part we are more productive and becoming more proficient by the day.

Now, my Vice President has asked me to create a presentation displaying the highs and lows of the process, and where we are versus where we were. I’m looking forward to the chance to use Prezi for the first time. I’m not a really creative type, so the opportunity to create a really professional looking presentation is very appealing. Once it’s up, I’m sure I’ll post it for my loyal readers to see!

Now it’s time to read my application files (WOW they really started rolling in) and get started on that looming to do list.

October 22, 2009 at 10:56 am Leave a comment

Headed to NACAC

I’m sitting on an airplane on my way to Baltimore for NACAC. I’ve never been and I’m really looking forward to it! Not only are there great parties (including Target X’s iDrink) but this is a great opportunity to network with other admissions professionals. I’m really excited too because 422 is talking about putting together a Continuum users group and I’m hoping to get involved.

Yesterday I felt ultra IT Rookie. I got a new widescreen monitor and I’m now running a two screen setup. Nothing says professional computer geek like a billboard sized monitor in your office.

Well I think I’ll channel my inner George Hendrix and fire up my laptop for the rest of the flight. Here’s to great professional development, lots of networking, and even better blog posts. Now that I can write posts on my iPhone, I have no excuse.

September 24, 2009 at 8:02 am Leave a comment

Summer Projects

I know, I haven’t blogged in a while. But it’s about to get even busier around here. Typically it’s slow in the summer, but not this summer for me! We’re launcing a new and improved blog for prospective students, increasing our university’s presence on Facebook, and using more social media like Twitter. I am really frustrated because FCAdmissions is already taken for Twitter and I can’t figure out if I did it and just can’t remember the password, or someone stole it out from under me. No followers and no messages out so I guess that’s a good thing.

Also, I sort of volunteered for something with our database. The company that runs Continuum is thinking about starting a users group and I volunteered to be a part of the process. But I’m not sure what that entails. I’m looking forward to it!

That’s all for now. However, stay tuned. I am working on lots of projects that are blog worthy. I promise.

June 16, 2009 at 10:30 am Leave a comment

The Waiting Game – Almost LIVE!

We’ve been waiting. Waiting waiting. We’re anticipating going live with Continuum, our new database, any minute now. But any minute now has been going on for a while.

September 9th, we received access to the test database, and were able to start playing in the system. I started my training with a few fellow staff members and began the long task of training our staff. I say long not because the database is hard to understand, but because we had many people to train to do many different functions. Nevermind the fact that we are training people who can work in the old system in their sleep. I can understand being reluctant to change. But I started off our initial training with a quote from Seth Godin on his blog:

It’s easy to be against something that you’re afraid of. And it’s easy to be afraid of something that you don’t understand.

My hope was that with training, everyone on staff would begin to understand our new database and not be afraid anymore. I think we’re almost there. Once we’re live, and everyone starts work, we’ll all be functioning in Continuum in our sleep. It’s a MUCH easier system to use, it’s more intuitive, and over the course of time will allow us to process things more quickly. No more hand entering applications we receive from the web. Just print and file. No more wondering if a student is ready for review, the system just tells you. AND NO MORE BORING E-MAIL! The feature I’m most excited about it the availability to send HTML e-mail to more specific populations of our students, making for better yield (I hope).

Our staff has been trained (mostly) and we submitted the final data file. No more entering into Power CAMPUS. Just waiting.

Now that we’re waiting, I think I’m getting more excited and yet more nervous. There are all kinds of things that could go wrong. I hope they won’t, and I think they won’t, but what if? Nevermind the fact we’ve been waiting to go live all week (so no data has been entered into ANY system). If we don’t go live this week, I may be hurt severely. I’m thinking about wearing a shirt that says “No, we don’t have a database yet.” What do you think?

November 13, 2008 at 10:53 am Leave a comment

Continuum Update

We’ve had our test database for about three working days now. It’s been fun! I found a lot of things that I didn’t realize we would need, but 422 Group has been GREAT to work with and they are so patient! Which is good, beucase I’m sort of new to all of this. Next steps are traning and workflow loading. I’m really looking forward to training, even though it will be a few weeks. In the meantime, I feel like I’m already learning a lot just by playing around and trying things out.

My only big concern is how all this will work with our incoming applications. We’ve had a TON of applications submitted! That’s good news for our office, but I don’t want to end up with a massive amount of extra data entry. That makes more work for our data-entry team who is already nervous about the new system. I guess if everyone is willing to pitch in, we’ll be in good shape.

September 15, 2008 at 9:56 am 2 comments

422 Group & Continuum Implementation

I previously posted about our new database. I’m the Project Manager. This is my first experience with something like this and everyone I know who’d been through it before was skeptical. Not of me, but of the intensity of the process. My husband, who was on the team for him former employer’s implementation, said this was going to be HARD! I remember he spent one whole weekend away from home, stayed up all night, slept in our SUV during breaks, etc. My best friend is a Systems Analyst and she has told me countless stories of staying up all night. My boss has also shared similar stories.

So how are we doing, just a few weeks in? GREAT! We’ve submitted all of our workflows, the Test Data file should be on the way, we’ve submitted all of our preliminary worksheets (except for one) and I think so far so good! I know we’re way early in the process, but our Project Liasion has been really encouraging and told me we were on the right track, getting things in really early. Hopefully that’s just a sign of things to come!

I’m on vacation one week from tomorrow and from what I can tell, we’ll get access to the test database right before I return. Perfect timing! I know there’s a lot to go but I’m so excited about how things are going! I think we may be able to pull this off with a little time to spare. Or maybe just some time to have room for error, huh?

July 10, 2008 at 2:42 pm Leave a comment

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