Posts tagged ‘admissions’

NACAC Presentation: NCAA Division III Admissions and Financial Aid

I came in a little late and when I arrived they are presenting on what might flag a school to be reviewed with regard to their awarding of scholarships due to their Financial Reporting. Here are some notes.

31% of institutions have been reviewed at the most basic level

25%- reviewed again to see if there are violations

10%- found in violation due to leadership scholarships, secondary violations (isolation, not meant to provide competitive advantage).

First violation in 6 years has been released with regard to awarding practices.

Admissions can consider athletic participation for admissions. But if there is a formula used, you must remove the athletic component before configuring for scholarships.

When you have athletic personnel, they are not permitted to have direct impact on a Financial Aid Awarding process. So if you have an awarding formula, the coach can not be involved.

Coaches are not allowed to sit in on any public or private committees that review for Financial Aid Awarding.

Typical violations include distinguishable pattern of awarding, communication with personnel regarding institutional gift aid.

Secondary violations penalties are education, corrective action, and administered by the enforcement committee.

The NCAA has issued a 4 year report overall and to individual institutions about their possible reviews and performance.

Interesting session and feels good to know we are doing things right.

September 26, 2009 at 10:23 am Leave a comment

E-mail Success?

I will post an update on the good, the bad, and the ugly of our Implementation, but I wanted to jump back into blogging by writing what I think is my first success story.

I sent my first few e-mails to students using our new Bulk e-mail feature (which is SO EASY!). The first was to general inquiries. That Monday we had a 10% jump in applications for that week, and about a 4% read rate after 24 hours. To me, that’s a success for inquiries.

The next message was to out of state students, normally a tough nut to crack. Again this was only to inquiries so they were hit the second time, but this time it was about a grant we offer. 6% after 24 hours, 11% after a few days. Again a success.

Finally, I sent my first e-mail to admits encouraging them to join our social network and our Facebook group. 22% read rate, a few new adds to the Social Network, and 17 to the Facebook Group. We also had 4 inquiries through our Counselor on Call system (texts and instant e-mail replies).

We’re trying to diversify and I think we’re making progress. But are we? How do you quantify success?

January 27, 2009 at 10:23 am Leave a comment

Parents in Recruitment

While I’m waiting for our test environment to be ready, I’ve been spending some time wearing my Admissions Counselor hat. College Web Editor posted some results of a parent survey done by Noel-Levitz. Check it out here: At first I just looked over the survey results, then did a LOT of highlighting and thinking. Then, after composing my thoughts (watch for steam), I saw that she posted some notes from the presentation. Coincidentally her notes from the session mirrored a lot of what I was going to say, and in a much better way. So, here are the notes from the presentation at EduWEB.

I would like to make note of one thing though. They may have discussed this in the actual session, but after many application reads and discussions with co-workers I have noticed a trend. I have seen several applications in very neat handwriting with a sloppy signature that could not possibly be written by the same person. Or, maybe a mom calls your office and says “I was filling out my son’s application and accidentally marked him as a girl”. Or, maybe they are asking questions during the school day about submitting an online app and happen to mention they’ll have to get back to you with the clarification you’re looking for. When asked if they would complete an admissions application on behalf of their student, about 60% of the parents polled say that they wouldn’t do it and wouldn’t give it any thought. Really? What about my coworkers in higher education… Do you think this number is accurate? Maybe I’m jaded, or over-dramatic, or both. But I think more than 40% have done it or at least considered it. So, what say the Higher Ed crowd?

September 4, 2008 at 11:32 am Leave a comment

Implementation – Steps 2 – ??

This week we’re ready to go further in our Implementation. FINALLY! We had a small hiccup in our plans due to the test file taking longer than we were anticipating, but now we’re ready to roll. I have a converstaion  coming soon with our rep from 422 Group (who is AWESOME BTW) to discuss training, next steps, etc. I guess this is where the rubber starts to meet the road and we really dig into this. I feel good about it though because my high school visits are scheduled, our major mailings are on their way to the mail houses, and I’m ready to go with our new system.

I think the biggest struggle with this whole process coming up is going to be balancing all of the workload. Not only am I in charge of making sure our mailings go out, I also have high schools to visit, apps to review, students to meet with, etc. Normally this isn’t a big deal, but with a big project going on, this could get interesting.

For the seven people who normally read my blog, you may find a shift to Admissions Type stuff this time of year. Let’s all cross our fingers for the new system, travel season, and everything else to happen over the next few months.

September 2, 2008 at 9:39 am Leave a comment

May 1st is looming…

For us counselors, May 1st signifies something quite wonderful… SUMMER! Our college goes to summer hours after graduation (mid-May), but until then the excitement is in the air. Another thing that May 1st signifies, that has nothing to do with admissions is my favorite thing ever. The Indianapolis Motor Speedway is open for business soon! Let me break from the admissions talk (since this time of year that’s what I think of 75% of the time) and just dwell on the fact that I love May at the Speedway. Last year, I didn’t get to do too much because I was pregnant. But this year, my parents are keeping the baby of the whole weekend so hubby and I can attend the “Greatest Spectacle in Racing.” Too bad that slogan is already taken. Can you see it? Franklin College: The Greatest Spectacle in Education. Actually that’s terrible to call your instituion a spectacle. Let’s stick to Leadership, Excellence, and Service.

Danica has her first win under her belt (even though she had a DNF this week). The series is unified. A CART transplant has already won a race. It’s going to be a GREAT year. Anyone else love Indy Racing out there?

April 27, 2008 at 9:10 pm 1 comment


Before I was in Admissions, I was a Children’s Pastor. Now even if you aren’t religious, stay with me here. Once in a while, I would prepare a lesson to teach the children on let’s say, Noah’s Ark. Several times I would find myself listening to the sermon I had missed while teaching to find that the Pastor or someone during an offering meditation would refer to Noah and his many animals. I called these A-HA! moments. Because not only did my student learn about Noah, but maybe he told his mom about it on the way home and she says, “Hey, that sounds like something we heard about in the sermon.”

Enter: My TWOA-HA moments. First, I was thinking about how we can use Twitter here at FC when our Webmaster came over for our staff meeting. Lo and behold, she’s working with one of our IT guys on an FC Twitter! Then, there was a post about Twitter in my Feed Reader. Makes me feel like we’re working on something exciting!

My second A-HA! moment is going to require your help. For our state organization conference (IACAC), I am planning a session on Technology in Higher Education. Then, there was this GREAT discussion this weekend about this topic over at Matt I read this after I had volunteered to plan this session. My ideas are to cover Student Blogging, implications of FERPA when communicating via Chat, IM, etc., and… What else? What do my 5 loyal readers think? Do you know someone who would love to speak at an Indiana Conference? Would you?

Oh, and here’s a quick peek of what happens when our only male Admissions Counselor is home sick the day before April Fool’s.


Yep, we shrink wrapped his desk.

March 31, 2008 at 5:04 pm 6 comments

First Post…

It all started about a year and a half ago. I had been working at my alma mater in admissions for about 6 months and trying my best to make a good impression. The powers that be announced that there would be Microsoft Access training provided so we could all know how to pull our own queries, reports, etc. After the session I started brainstorming ideas of how we could use this program to track data, keep up with recruits, etc. My boss noticed that I actually enjoyed working with information and asked if I wanted to work with her on increasing our inquiry pool and supervise our Communication Sequence. Since I studied political science this wasn’t exactly what I dreamed about when considering “what I want to be when I grow up.” Now I’m working on projects related to how our office will use technology, considering social networking in admissions, working on how to effectively communicate via e-mail, discussing the pros and cons of a database implementation, etc. What a change! Thank goodness for liberal arts! Although, maybe I should have majored in something with computers.

So here I am. Around the office they call me IT Varsity, but I’m really a poser. They think I’m great with technology and I think I have some useful skills. But I’m no Intellagirl. I just want to add to the conversation. I’m a rookie, with dreams of being JV one day. I hope to blog about technology in admissions, comment on articles I find interesting, and talk about what it takes to be IT Varsity.

February 22, 2008 at 4:03 pm 3 comments


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