Final days at FC

Pretty soon I will be closing a chapter in my life and opening a new one! On Tuesday, I officially resigned my position as Assistant Director of Admissions to take a new and challenging position elsewhere. I will begin my new venture on July 19th. So, since I’m going to be working in IT full time, I guess I can’t blog at itrookie anymore, huh?

It’s been an amazing journey at Franklin College. It’s funny that I went away to college and discovered who I was. I came back and discovered what I enjoy doing for a living. I’ll be working as a project coordinator for SAP. It’s great opportunity and I’m very excited.

I am sad to leave the people I work with and sad to be leaving the very collaborative higher education industry. From what I hear, I will be entering another collaborative industry, so that is quite a comfort. If any of you have friends who would be good contacts, feel free to pass them along.

It’s time to close up shop on ITRookie. Sniff.

July 8, 2010 at 9:35 am 2 comments

Exciting Happenings

There’s a lot going on in our office! We hired a new webmaster who starts next week, I think. I was able to serve on the selection committee which was a new and fun experience for me. I really liked his professionalism and he seems quite skilled. Looking forward to passing off some of our web stuff to him now that we’ll have someone who can do that full-time instead of two people doing different things. They were both very good, just over-worked. Now we can just work him into the ground! Just kidding of course.

Our office also recently received some results from Mindpower, a marketing company out of Atlanta. They came up with some great stuff for us to use in marketing Franklin. It’s all top-secret right now, but once it’s out, watch out!

We’ve been really rocking and rolling with Continuum too. I’ve been looking at all our workflows, making some training videos, documenting my processes, etc.  In my role as an admissions counselor, I’ve also stayed quite busy.  In admissions everyone works really hard and once you make your class you can start planning for next year. At the same time we start thinking about next year and planning for that. Also we have evaluations. Whew! That’s a lot all at once!

I’ve been working on getting some content for our admitted student community but we don’t seem to have as many students this year as we had last year. Most activity has been on the Admitted Student Group on Facebook. I really think our population of students uses Facebook a lot more. With the Ning changes (that probably won’t affect us that much) it’s caused me to think about whether or not we should continue. I’ll probably spend some time this summer looking at Ning and other ways we reach out to students and trying to determine what is best for us and make appropriate recommendation. This new marketing stuff will be helpful too. I think we’ll really be able to use it to capitalize on some opportunities that we haven’t really utilized in the past.

All for now I suppose. On today’s agenda: Upload student data, review comm sequence, set up a new email workflow.

All in all, busy April, and probably a busy May, too! Oh, and the 500 is right around the corner!

April 20, 2010 at 9:43 am Leave a comment

Five Fundamentals

Notes from the Target X Webinar – None of these thoughts are my own, they are just notes from the Webinar. These thoughts came straight from Bran Ward and Adrienne Bartlett. Check them out of Twitter: @bradjward and @adriennebartlett.

Continue Reading March 19, 2010 at 3:42 pm Leave a comment

One year ago

I have been doing some thinking about what I was doing, one year ago. After looking over my blog posts, I remember that time well. We were playing the waiting game with Continuum and trying to gear up for our new database. A year later we still have glitches from time to time, but for the most part we are more productive and becoming more proficient by the day.

Now, my Vice President has asked me to create a presentation displaying the highs and lows of the process, and where we are versus where we were. I’m looking forward to the chance to use Prezi for the first time. I’m not a really creative type, so the opportunity to create a really professional looking presentation is very appealing. Once it’s up, I’m sure I’ll post it for my loyal readers to see!

Now it’s time to read my application files (WOW they really started rolling in) and get started on that looming to do list.

October 22, 2009 at 10:56 am Leave a comment

NACAC Presentation: NCAA Division III Admissions and Financial Aid

I came in a little late and when I arrived they are presenting on what might flag a school to be reviewed with regard to their awarding of scholarships due to their Financial Reporting. Here are some notes.

31% of institutions have been reviewed at the most basic level

25%- reviewed again to see if there are violations

10%- found in violation due to leadership scholarships, secondary violations (isolation, not meant to provide competitive advantage).

First violation in 6 years has been released with regard to awarding practices.

Admissions can consider athletic participation for admissions. But if there is a formula used, you must remove the athletic component before configuring for scholarships.

When you have athletic personnel, they are not permitted to have direct impact on a Financial Aid Awarding process. So if you have an awarding formula, the coach can not be involved.

Coaches are not allowed to sit in on any public or private committees that review for Financial Aid Awarding.

Typical violations include distinguishable pattern of awarding, communication with personnel regarding institutional gift aid.

Secondary violations penalties are education, corrective action, and administered by the enforcement committee.

The NCAA has issued a 4 year report overall and to individual institutions about their possible reviews and performance.

Interesting session and feels good to know we are doing things right.

September 26, 2009 at 10:23 am Leave a comment

NACAC Blogger Session

In Our Own Words: How to manage a student blogger program

Presented by Associate Director at Johns Hopkins.

Student admissions advisory board at Johns Hopkins is not just blogging. It’s really a social media program (blogging, YouTube, etc).

First, had to establish what the goals were, what jh wanted. Started with the freshman advisory board made up of 10 freshman who would meet with an admissions counselor. Started by discussing blogs and why/how should be done. The motivations were to more transparency, wanted to dispel rumors.

Launched Hopkins Interactive 1.0. Simple site, message board capability, blogs, etc. When starting to examine the first site, realized didn’t have enough of a reach. Launched version 2 with more bloggings, virtual tour, online chats, online videos, links to Facebook, Twitter, etc.

Today, 20 student profiles, dean of academic advising blogging, previous student blogs, fb, etc.

Program had been successful because of the students of the advisory board.

When starting the program:
-Start with freshman.
-Have an interview committee
-They are looking for creative, committed, diverse students with good interpersonal skills

Associate Director acts as an organizer/liasion between other campus constituencies. Sets the expectations, and keeps them involved in what’s going on.

When determining whether or not to pay them, think about if you need them motivate them. If you pay them, they may not be as transparent.

Group dynamics:
When managing this type of group, meet as a full group on a weekly basis, hold social events, provide leadership for students, make sure they feel equal, work on projects in smaller teams, and consider office hours for students.

Be creative when choosing what types of blogs to have: admissions, current students, guest blog, alumni, parents, faculty, deans, mascot, academics.

Could use shared blogs for freshman, letting them blog whenever and see how they perform to determine who gets a full time spot.

Has a student from each major write a blog post about their experiences so prospective students can see what the majors are like and what students studying that do.

Content: different blog entry types: introspective, retrospective, advice, day in the life.

Try to add pictures, video posts, videos of what is going on.

I am encouraged by the session because I feel like we are on the right track. We are still early in the process but we have the fundamentals down pat. I think it would be interesting to have some guest posts.

Interestingly enough, they don’t friend students ia social media because they have such a low acceptance rate (25%). They will though after they have been admitted/enroll in jh.

September 26, 2009 at 8:34 am Leave a comment

NACAC 2009 Day 2

So far this has been a great day. I overslept this morning and missed the first session. Boo. But I went to the plenary session and heard Dan Clark’s talk on change and it was quite good.

Then I finally got to meet Tina! She is our rep for our CRM. It was so nice to finally put a face with a voice. I also met the CEO of the company and two of their vice presidents, and the analytics expert who is working on all our report requests.

I had lunch with some guidance counselors and it was great networking with them while my boss made us all laugh with stories from his days as a Dean of Students.

This afternoon I’m taking my turn at our college fair table, then heading out with everyone again tonight. More sessions tomorrow and then the conference social tomorrow night.

On a personal note, I miss my husband and little girl Sarah. I only left yesterday. That is kind of a bummer. But I’ll see them on Sunday and the conference is a lot of fun!!!

September 25, 2009 at 4:18 pm Leave a comment

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